When Word is launched, a new blank document—or default window—opens in Print Layout view. Although window elements are fully explained in our Windows course, here is a brief explanation of the Word window. These change the layout view of the document to normal, web layout, print layout, and outline view.
In an effort to provide various ways in which to view your work in progress and remain organized, Word XP offers five views for your document. The five views are normal, print layout, web layout, outline, and full screen. Normal view is best used for typing, editing, formatting and proofreading. It provides a maximum amount of space without rulers or page numbers cluttering your view. Print Layout view shows what your document will look like when it is printed.
Under Print Layout view, you can see all elements of the page. Print Preview shows you this as well. Outline view is used to create and edit outlines. Outline view only shows the headings in a document. This view is particularly handy when making notes. All other pieces of the Word window are removed except for one button that allows you to close the view screen. Each Office XP program features a menu bar.
The menu bar is made up of different menus. Each menu contains commands that enable you to work within the program. If you have used a previous version of Microsoft Word, you may notice that the menu bar in Word XP operates slightly differently than before.
Word XP uses drop-down menus that initially display commands users most often need. The task pane is new in Word XP. When opened, the task pane will appear on the right side of the Word window. The task pane provides easy access to commonly used menus, buttons, and tools. Insertion Point — It is the blinking vertical line in your document. It indicates where you can enter text on the page. You can use the insertion point in a variety of ways: Blank document: When a new blank document opens, the insertion point is located in the top-left corner of the page.
Document Window — The white space where you can type or attached all the data you need in the document. It provides access to document level features and program settings.
This site uses Akismet to reduce spam. Learn how your comment data is processed. Nice job…. This is just an introduction to each element; you will get more experience with each item as we progress through this course. The name of the program and the currently open file are displayed here.
As the name implies, the Quick Access toolbar gives you quick access to frequently used commands. This toolbar is completely customizable and can be positioned above or below the ribbon commands. Groups of like commands are organized under tab names. Click a tab to view the commands in the ribbon. Displays tab commands organized into groups. If you click the different tabs, you will see the commands change. Notice that some of the commands might be grayed out. This is because those commands are only usable in certain situations.
Word also features contextual tabs. These are special tabs that only appear when you are working with a specific object or group of information. For example, if you were to insert and select a picture, you would see a contextual tab offering commands for that object:.
Below this, you will see commands to sign into your Microsoft account and share the current document. If the Word document spans more than one screen, you can use this scroll bar to move through its pages. You may also see a horizontal scroll bar depending on your view.
This bar is used to display information about the document. In the sample image, you will see a page and word count on the left-hand side. You may also see spell checking and macro commands here depending on your current task.
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